Decisions

PART I – ITEMS RESOLVED BY CABINET

There were no speakers on the items resolved by Cabinet at its meeting on 3 April 2024.

PART II – RECOMMENDATIONS TO COUNCIL

Item 3 – Ringwood Neighbourhood Development Plan – Examiner’s Report

Cllr Tipp introduced the item and moved the recommendations from the Cabinet meeting.  Cllr S Davies seconded the motion.

A number of local Ringwood ward councillors spoke in support of the plan, thanking all those involved in its preparation, including the local community.  It was noted that it was fitting that such an important document would be progressing towards adoption, as the town prepared to celebrate the 800^th year anniversary of the Ringwood Charter.

RESOLVED:

That the Council:-

(a)   note the recommendations made in the Examiner’s Report (Appendix 1) into the Ringwood Neighbourhood Development Plan (Appendix 2 shows the submission plan);

(b)   agree the Examiner’s proposed modifications and the NFDC responses to them as set out in the Decision Statement (Appendix 3); and

(c)   agree to make the necessary arrangements for the Ringwood Neighbourhood Development Plan to proceed to referendum (the date of the referendum is anticipated to be mid-July 2024).

The Leader moved the adoption of the recommendations in the report, to approve the allocation of seats on committees and panels to the political groups where the political balance rules apply, and to appoint councillors to those committees and panels.  Cllr S Davies seconded the motion.

RESOLVED:

a)     That the Council agrees the allocation of seats to committees and panels in accordance with the principles set out in the report, having reviewed the Council’s agreed position set out in the table at paragraph 4.4 of the report; and

b)     That the Council appoints councillors to individual committees and panels, as identified in Appendix 1 of the report, for the remainder of the four year period ending May 2027.

Cllr Hawkins moved that Cllr Sleep be appointed Vice-Chairman of the Council for the ensuing year.  The motion was seconded by Cllr O’Sullivan.

RESOLVED:

That Cllr Sleep be appointed Vice-Chairman of the Council for the 2024/25 municipal year, until his successor is appointed at the Annual Council meeting in May 2025.

Cllr Sleep signed the declaration of acceptance of office, which was formally witnessed by the Monitoring Officer.  He was then invested with the Badge of Office.

Cllr Sleep returned thanks for his appointment.

Cllr Penman moved that Cllr Hawkins be elected Chairman of the Council for the ensuing year.  Cllr Cleary seconded the motion.

RESOLVED:

That Cllr Hawkins be elected Chairman of the Council for the 2024/25 municipal year, until his successor is elected at the Annual Council meeting in May 2025.

Cllr Hawkins signed the declaration of acceptance of office, which was formally witnessed by the Monitoring Officer.  He was then invested with the Chain and Badge of Office before taking the chair.

The Leader of the Council proposed that a vote of thanks be extended to the outgoing Chairman, Cllr Penman, for the admirable way in which he had carried out the duties of Chairman during the past municipal year.  Cllr Hawkins seconded the motion.

Members of the Council paid tribute to Cllr Penman’s year in office.

RESOLVED:

That the thanks of this Council be extended to Cllr Penman for the admirable way in which he has carried out the duties of Chairman during the past municipal year.

In accordance with Standing Order 21, Cllr Richards moved the following motion:-

“This Council notes that:-

1.     The Leader’s foreword to the Corporate Plan states that ‘As a well-established community leader, the Council has long recognised the strong heritage and a world-class environment we operate within, and work to protect and enhance.  Tackling climate and environmental challenges is key to ensure that the special nature of the New Forest can be enjoyed by future generations.’

2.     Two of the four values of this Council are Ambition (We will be ambitious for our people and our place, embracing innovation and best practice) and Fairness (We will act fairly, honestly, and openly in all that we do).

3.     The first priority of this Council’s Future New Forest transformation programme is “Putting our customers at the heart of what we do”.

4.     This Council voted in October 2021 to declare a ‘Climate and Nature Emergency’.

5.     This Council’s Corporate Plan 2024 – 2028 does not include measurable targets and a mechanism to report progress against such targets to our residents.

6.     High performing organisations relish being measured as it allows them to demonstrate their outstanding performance.

7.     That in the draft consultation version of the Corporate Plan, a measurement of “Overall emissions from council activity (Kg of CO2)” was included.

This Council resolves that:-

1.     In order to be ambitious, transparent and put our customers at the heart of what we do SMART (Specific, Measurable, Achievable, Relevant and Timebound) targets should be published alongside the Corporate Plan for each item under the “It will be measured by” sections as soon as these targets have been agreed.

2.     The mechanisms for reporting against the targets, and publishing progress on a minimum of an annual basis, will be set out alongside the targets.

3.     The targets for Place Priority 2 “Protecting our climate, coast, and natural world” will be amended to include a measurement of “Overall emissions from council activity (Kg of CO2)” during this financial year and a target to then reduce these emissions agreed for each subsequent year of the corporate plan period, being reported against and published in line with point 2 above.”

Cllr Parker seconded the motion.

RESOLVED:

That the motion be referred to the Resources and Transformation Overview and Scrutiny Panel, and Cabinet, prior to reporting back to Council.

RESOLVED:

That the minutes of the Special meeting held on 26 March 2024 and the Ordinary meeting held on 8 April 2024, be confirmed.