Agenda and minutes

To note any declarations of interest made by members in connection with an agenda item.  The nature of the interest must also be specified.

Members are asked to discuss any possible interests with Democratic Services prior to the meeting.

There were no Declarations of Interest in the Agenda Items.

To note any issues raised during the public participation period.

There were no issues raised during the public participation period.

To consider proposals to award a contract to operate and maintain the District Council’s five Leisure Centres, with effect  from 1 July 2021, including related issues, and to make a recommendation to the Cabinet.

The Panel considered proposals following the fundamental review carried out in respect of the operation of the Council’s 5 Health and Leisure Centres, including a ‘preferred bidder’ to partner with the Council to run the Leisure Centres.

The Panel noted the stages of the review process from its inception, the first Task and Finish group meeting in April 2018, and the thorough and detailed work undertaken.

The Panel took into account the Customer and Staff Q&As at Appendix 3, and noted the regular meetings of the Customer Focus Groups which had taken place throughout the process. The Panel noted that overall, staff felt reassured from these briefings, particularly in regard to employment terms and conditions, and that the Council had responded well to union comments and requests. They also noted the customer protections included in the contract.  Regular discussions with the schools had identified a need to detail existing informal arrangements which are now included in the Management Agreements wherever possible.  

The Panel were impressed by Freedom’s approach as the preferred bidder, noting that their business focused entirely on Leisure provision, and particularly their experience and expertise from running 101 other sites nationwide. The benefits from economies of scale, their pledge to reinvest any surplus share into the Council’s centres, and their commitment to energy conservation measures to reduce leisure sites’ impact on the environment, were also noted.

Members noted that contract performance monitoring data would be reported regularly at Panel meetings and a Contract Monitoring Officer would also provide detailed reports to the Working Group.

Whilst a minority of members queried the timing for the change, given uncertainties arising from Brexit and Covid, the Panel were reassured there was sufficient financial ‘headroom’ built into the contract to significantly reduce the Council’s risk, whilst providing substantial income and long term investment into services, facilities and buildings. Under the projections, the Council was expected to receive £7-8m in income over the life of the contract.

Members thanked the Task and Finish Group for their diligence in overseeing the review, and paid tribute to the professionalism and hard work of the officers involved, for conducting such a comprehensive process to a successful outcome. 

It was emphasised that the proposed arrangement was not for the centres to be sold,   but for Freedom Leisure to operate them on the Council’s behalf. 

In summary, the Panel felt that the proposals represented the best option for the sustainability of the District Council’s leisure services, and the health and wellbeing of the community.

RESOLVED:

That it be a RECOMMENDATION to the Cabinet:

(i)             That the contract to operate and maintain the District Council’s five Leisure Centres at Applemore, Lymington, New Milton, Ringwood and Totton be awarded to Freedom Leisure Limited to commence on 1 July 2021 for a 11 year period with an option to extend for a further 4 years.

(ii)        That the terms of the Contract, summarised in sections 7 and 8 of the report, be noted. 

(iii)       That a 4-month mobilisation period following  ...  view the full minutes text for item 70.