Agenda and draft minutes

Apologies were received from Cllrs Frampton and Penny.

To confirm the minutes of the meeting held on 13 August 2025 as a correct record.

RESOLVED:

That the minutes of the meeting held on 13 August be agreed as a correct record and signed by the Chairman.

To note any declarations of interest made by members in connection with an agenda item.  The nature of the interest must also be specified.

Members are asked to discuss any possible interests with Democratic Services prior to the meeting.

Cllr Dowd disclosed a non-pecuniary interest in application 24/10648 and explained that the application site was within his Ward however he had not participated in the Parish Council Planning Committee meeting nor had he passed comment on the application. He concluded that there were no grounds under common law to prevent him from remaining in the meeting to speak and to vote.

Cllr M Wade disclosed a non-pecuniary interest in application 24/10648 and explained that he was a member of Hythe and Dibden Parish Council however he had not participated in the Parish Council Planning Committee meeting nor had he passed comment on the application. He concluded that there were no grounds under common law to prevent him from remaining in the meeting to speak and to vote.

Cllr Hawkins disclosed a non-pecuniary interest in application 25/10683 and explained that he sits on New Milton Planning Committee and was involved in their consideration of the matter. He therefore confirmed that he would withdraw from the Committee for the item and would not participate nor vote on the matter.

Cllr Woods disclosed a non-pecuniary interest in application 22/11268 and explained that the application site was within his Ward. He confirmed that he had not commented on the application and therefore concluded that there were no grounds under common law to prevent him from remaining in the meeting to speak and to vote.

To determine the applications set out below:

Dwelling to rear of garden with cycle store and associated landscaping; porch canopy and fenestration alterations to existing dwelling.

RECOMMENDED:

Delegated Authority be given to the Service Manager Development Management to GRANT PERMISSION subject to:

i)               the completion of a planning obligation entered into by way of a Section 106 Agreement to secure Habitat Mitigation, Bird Aware Solent and Air Quality Monitoring

ii)              the imposition of the conditions set out in the report.

Details:

Dwelling to rear of garden with cycle store and associated landscaping; porch canopy and fenestration alterations to existing dwelling.

Public Participants:

Cllr Carol Rook – Hordle Parish Council

Comment:

The Case Officer provided a verbal update to the Committee. The Case Officer explained that the error relating to the Biodiversity Net Gain metric had been amended and that the Ecology team had advised there were no outstanding issues relating to this matter.

Additionally, a Climate Change Statement had been received from the applicant and a condition requiring the same was now not required.

The Case Officer also recommended the inclusion of an additional condition, the wording of which would read: ‘no development above slab level shall take place until the alterations to the host dweling, shown on drawings ASP 25 017P005 had been fully implemented. The reason for this condition was for access purposes. It was also in the interests of the residential amenities of the occupants of the host dwelling and in accordance with policy env3 of the local plan part 1.

.

Decision:

Delegated Authority be given to the Service Manager Development Management to GRANT PERMISSION subject to:

i)               the completion of a planning obligation entered into by way of a Section 106 Agreement to secure Habitat Mitigation, Bird Aware Solent and Air Quality Monitoring

ii)              the imposition of the conditions set out in the report and as per the Officer’s update.

Conditions/Reasons:

As set out in the report and the additional condition as per the Case Officer’s verbal update at the Committee meeting.

Side and rear extensions; new roof to facilitate creation of second floor; rear dormer.

RECOMMENDED:

Grant subject to conditions as set out in the report.

Details:

Side and rear extensions; new roof to facilitate creation of second floor; rear dormer.

Public Participants:

Mr Ben Hume – Elmwood Architectural Services Ltd (Agent)

Dr Emma Hayward (Applicant)

Comment:

None.

Decision:

Grant Subject to Conditions as set out in the report.

Conditions/Reasons:

As set out in the report.

New fencing and gates to drive and front boundary; erection of open sided gazebo.

RECOMMENDED:

Refuse.

Details:

New fencing and gates to drive and front boundary; erection of open sided gazebo.

Public Participants:

Mr Champion on behalf of Building Plans & Estimating (Agent)

Comment:

Cllr Dowd disclosed a non-pecuniary interest in application 24/10648 and explained that the application site was within his Ward however he had not participated in the Parish Council Planning Committee meeting nor had he passed comment on the application. He concluded that there were no grounds under common law to prevent him from remaining in the meeting to speak and to vote.

Cllr M Wade disclosed a non-pecuniary interest in application 24/10648 and explained that he was a member of Hythe and Dibden Parish Council however he had not participated in the Parish Council Planning Committee meeting nor had he passed comment on the application. He concluded that there were no grounds under common law to prevent him from remaining in the meeting to speak and to vote.

Decision:

Refuse.

Conditions/Reasons:

As set out in the report.

Garden annexe to provide ancillary accommodation.

RECOMMENDED:

Grant subject to conditions as set out in the report.

Details:

Garden annexe to provide ancillary accommodation.

Public Participants:

Mr Chas Broomfield – C M Broomfield (Agent).

Comment:

Cllr Hawkins disclosed a non-pecuniary interest in application 25/10683 and explained that he sits on New Milton Planning Committee and was involved in their consideration of the matter. He therefore confirmed that he would withdraw from the Committee for the item and would not participate nor vote on the matter.

Decision:

Grant subject to conditions.

Conditions/Reasons:

As set out in the report.

Hybrid Application – (Outline) Development of Land Comprising the Erection of 41 Dwellings, Demolition and Removal of Redundant Agricultural Structures, Works to Access, Landscaping and Provision of Public Open Space/ANRG, and (Full) Conversion and Extension of an Existing Building to form 4 flats and Erection of a further Block of 8 Flatted Units (53 Dwellings Total).

RECOMMENDED:

Delegated Authority be given to the Service Manager Development Management to GRANT PERMISSION to allow a 12 months period for the completion of the Section 106 Agreement.

Details:  

Hybrid Application – (Outline) Development of Land Comprising the Erection of 41 Dwellings, Demolition and Removal of Redundant Agricultural Structures, Works to Access, Landscaping and Provision of Public Open Space/ANRG, and (Full) Conversion and Extension of an Existing Building to form 4 flats and Erection of a further Block of 8 Flatted Units (53 Dwellings Total. 

Public Participants:  

Mr Adam Bennett – Ken Parke Planning Consultants  

Comment:  

Cllr Woods disclosed a non-pecuniary interest in application 22/11268 and explained that the application site was within his Ward. He confirmed that he had not commented on the application and therefore concluded that there were no grounds under common law to prevent him from remaining in the meeting to speak and to vote. 

Decision:  

That Delegated Authority be given to the Service Manager (Development Management) to GRANT PERMISSION subject to: 

1. the completion of an agreement pursuant to Section 106 of the Town and Country Planning Act to secure the following: 

a) Affordable housing provision and maintenance 

b) Air quality monitoring contribution 

c) ANRG, POS and play space provision and maintenance 

d) 1% Biodiversity net gain including any off-site contributions 

e) County Council S106 agreement preparation charge 

f) District Council monitoring charges 

g) Habitat mitigation non infrastructure contribution 

h) Footpath 84 maintenance sum contribution 

i) S278 site access provision 

j) Footpath and cycle connections to FP83 

k) Provision and maintenance of reptile hibernacula 

2. such agreement to be completed by 9 September 2026.  

3. the imposition of the conditions set out in the original report of 8 May 2024, as amended by the Committee Update Sheet, the 8 May 2024 Committee resolution, this current update report, and any additional / amended conditions deemed necessary by the Service Manager (Development Management), having regard to the continuing Section 106 discussions to ensure consistency between the two sets of provisions. 

Conditions/Reasons: As set out in the report and in accordance with (iii) above. 

To agree the following meeting dates for 2026/2027 (Wednesdays at 9.00am):

2026:                                                                       

10 June 

8 July 

12 August 

9 September 

14 October 

11 November 

9 December 

2027:

13 January 

10 February 

10 March 

14 April 

12 May 

RESOLVED:

That the following meeting dates, for 2026/2027 (Wednesdays at 9.00am), be agreed:

2026:

10 June

8 July

12 August

9 September

14 October

11 November

9 December

2027:

13 January

10 February

10 March

14 April

12 May