Agenda and minutes

Apologies for absence were received from Cllrs Lane, Rippon-Swaine and J Ward.

To confirm the minutes of the meetings held on 20 May 2019 (Special Meeting and Annual Council Meeting) as correct records.

RESOLVED:

That the minutes of the Annual and Special meetings held on 20 May 2019, be confirmed.

To note any declarations of interest made by members in connection with an agenda item.  The nature of the interest must also be specified.

Members are asked to discuss any possible interests with Democratic Services prior to the meeting.

There were no declarations of any disclosable pecuniary interests, or any other interests by Members.

The Chairman reported on the following recent engagements since the last Council meeting:-

June

2          Attended the Mayor of Test Valley’s civic service, held at Romsey Abbey

4          Attended the NFDIS Open Day in New Milton

10        Attended the Lord-Lieutenant of Hampshire’s reception for new Mayors and Chairmen, held at Serle’s House, Winchester

11        Attended the Bishop of Winchester’s Drinks Reception at Wolvesey, Winchester

20        Represented the District at the Hampshire Scouts’ Annual Review and AGM at Ashburton Hall, Winchester

22        Attended Fawley Parish Council’s Armed Forces Day event, held at Gang Warily Recreation and Community Centre

24        Attended the meet and greet session for new employees of New Forest District Council

26        Represented the District at the Celebration of Wednesday Junior Sailing’s 35th Anniversary at the Royal Lymington Yacht Club, also attended by HRH The Princess Royal

28        Attended the Investiture of the new Town Mayor of New Milton

29        Represented the District at the New Forest Children’s University graduation ceremony, held at the University of Winchester

July

2          Attended the Annual Awards Evening at the Great Hall, Winchester, hosted by the Chairman of St John’s Hampshire

3          Attended the Civic Head’s dinner at the Lord Mayor’s Suite, hosted by the Lord Mayor of Portsmouth

5          Attended the 2019 Gold Award Holders Reception at the Great Hall, Winchester, hosted by the Chairman of the Hampshire D of E Forum

The Chairman then reported on the following recent engagements attended by the Vice-Chairman since the last Council meeting:-

June

24        Raised the Armed Forces Day flag at Appletree Court, Lyndhurst

27        Attended the Mayor of Winchester’s civic day

30        Represented the District at the Friends of New Forest Airfields annual service in Holmsley South

July

5          Attended the Cornwallis Remembered Commemoration Service at All Saints Church, Milford

The Leader had no announcements.

To consider the reports of the Cabinet dated 5 June and 3 July 2019.

The Leader of the Council presented the reports of the Cabinet meetings held on 5 June and 3 July 2019, and moved the adoption of the recommendations. Cllr E Heron seconded the motion.

RESOLVED:

That the reports be received and the recommendations be adopted.

Under Standing Order 22.

There were none.

To ask questions of Portfolio Holders. Questions received will be tabled at the meeting. (Members are reminded that questions must be submitted to the Chief Executive or to the Executive Head of Governance and Regulation by not later than noon on Friday, 5 July 2019.)

Questions were put and answered under Standing Order 22A, as follows:-

·        Cllr M Clark to the Portfolio Holder for Housing Services, Cllr Cleary, on the level of occupancy and rental arrears for Council owned garage assets in Hythe & Dibden.

·        Cllr S Davies to the Portfolio Holder for Leisure and Wellbeing, Cllr Steele, on the future of Arnewood Health and Leisure Centre.

·        Cllr Bennison to the Portfolio Holder for Housing Services, Cllr Cleary, on the Council’s Homelessness and Rough Sleeping Strategy.

·        Cllr C Ward, to the Portfolio Holder for Planning and Infrastructure, Cllr E Heron, on the independent examination of the Council's submitted draft Local Plan 2016-2036.

·        Cllr Clarke, to the Portfolio Holder for Planning and Infrastructure, Cllr E Heron, on the impact of nitrate levels in water locally on planning permissions for new residential development.

·        Cllr Sevier, to the Portfolio Holder for Community Affairs, Cllr Andrews, on tackling the emergence of knife crime.

·        Cllr Hopkins, to the Portfolio Holder for Environment and Regulatory Services, Cllr Hoare, on waste and recycling issues.

·        Cllr Murray, to the Portfolio Holder for Environment and Regulatory Services, Cllr Hoare, on Asian Hornets.

·        Cllr M Wade, to the Portfolio Holder for Environment and Regulatory Services, Cllr Hoare, on the Council’s targets for reuse, recycling and composting.

·        Cllr M Clark, to the Portfolio Holder for Planning and Infrastructure, Cllr E Heron, on development on land adjacent to Forest Lodge Farm.

Note – a copy of the full questions and replies are appended to these minutes.

To note that the Environment Overview and Scrutiny Panel considered the Climate Change motion at a meeting on 13 June 2019 and agreed that a Task and Finish Group be established to consider the motion in more detail.

The Chairman informed the Council that the Climate Change motion referred by the Council to the Environment Overview and Scrutiny Panel, would be considered by a Task and Finish Group in due course.

RECOMMENDED:

That meetings be held on the following Mondays at 6.30pm:-

·         18 May 2020 (Annual meeting, already agreed)

·         6 July 2020

·         7 September 2020

·         12 October 2020

·         7 December 2020

·         22 February 2021

·         12 April 2021

·         17 May 2021 (Annual Meeting)

RESOLVED:

That meetings for the 2020/21 Municipal year be agreed as follows, all commencing at 6.30 pm:-

·        18 May 2020 (Annual Meeting, already agreed)

·        6 July 2020

·        7 September 2020

·        12 October 2020

·        7 December 2020

·        22 February 2021

·        12 April 2021

·        17 May 2021 (Annual Meeting)

To consider any changes to the membership of Committees or Panels that might be proposed by the political groups.

There were no changes.