Agenda

Council - Monday, 14th April, 2025 6.30 pm

Venue: Council Chamber - Appletree Court, Beaulieu Road, Lyndhurst, SO43 7PA. View directions

Contact: Tel: 023 8028 5072 - Matt Wisdom E-mail: democratic@nfdc.gov.uk

Media

Items
No.	Item
	Apologies
1.	Minutes PDF 483 KB To confirm the minutes of the meetings held on 24 February and 20 March 2025 as correct records. Additional documents: Minutes - 20 March 2025 , item 1. PDF 89 KB
2.	Declarations of Interests To note any declarations of interests made by members in connection with an agenda item. The nature of the interests must also be specified. Members are asked to discuss any possible interests with Democratic Services prior to the meeting.
3.	Chairman's Announcements
4.	Leader's Announcements
5.	Financial Regulations Review PDF 107 KB View item 5. as HTML 31 KB Additional documents: Appendix 3 - Financial Regulations 2025 , item 5. PDF 604 KB View as HTML (5./2) 305 KB Appendix 4 - Annex B Scheme of Delegation Contract Standing Orders , item 5. PDF 131 KB
6.	Report of Cabinet - 21 March 2025 PDF 75 KB View item 6. as HTML 29 KB
7.	Report of Cabinet - 2 April 2025 PDF 96 KB View item 7. as HTML 75 KB Additional documents: Appendix 1 - People Strategy , item 7. PDF 9 MB Appendix 2 - Digital Strategy , item 7. PDF 454 KB Appendix 3 - Corporate Peer Challenge , item 7. PDF 1 MB Appendix 4 - Principal Risk and Risk Management Policy , item 7. PDF 929 KB Amendment to paragraph 8 - recommendation 4 , item 7. PDF 42 KB View as HTML (7./6) 14 KB
8.	Nominations to the offices of Chairman and Vice-Chairman To consider and agree nominations to the Council meeting on 12 May 2025 for election to the offices of Chairman and Vice-Chairman of the Council for the following municipal year, in accordance with the Constitution. The Conservative Group has nominated Cllr Sleep for election to the office of Chairman and Cllr Penny to the office of Vice-Chairman. The Liberal Democrat Group has nominated Cllr Clark for election to the office of Chairman and Cllr A Wade to the office of Vice-Chairman. As these positions are contested, secret ballots will be held at the Council meeting.
9.	Questions PDF 66 KB View item 9. as HTML 16 KB To ask questions under Standing Order 22. Questions received will be published ahead of the meeting. (Members are reminded that questions must be submitted to Democratic Services by no later than 12.00 noon, Wednesday 9 April 2025).
10.	Appointment of Monitoring Officer The Council’s Monitoring Officer, Tanya Coulter (Assistant Director – Governance) will leave the Council in May 2025. Approval is sought to ensure the smooth transition of the Monitoring Officer function. RECOMMENDED: 1. That Matt Wisdom (currently Service Manager – Democratic and Support Services) be appointed as Monitoring Officer (under a new role: Assistant Director – Strategy & Engagement), with the Monitoring Officer function taking effect from the departure date of the current Monitoring Officer, Tanya Coulter; 2. That the consequential amendments be made throughout the Council’s Constitution; and 3. That Council notes the decision of the Chief Executive (as the Returning Officer and Electoral Registration Officer) to appoint the Strategic Director, Corporate Resource & Transformation to undertake the roles of Deputy Returning Officer and Deputy Electoral Registration Officer.
11.	Membership of Committees and Panels To consider any changes to the membership of Committees or Panels that might be proposed by the political groups.
12.	Any Other Items Which the Chairman Decides Are Urgent