Issue - meetings

Cllr Cleary introduced the report and moved the adoption of the recommendations, which set out proposals for a protocol in support of substitute Members for Overview and Scrutiny Panels.  She thanked Group Leaders for their support in developing the proposals.  Cllr S Davies seconded the motion.

Advice was provided to Members, that a proposed amendment in relation to the process for selecting the Chairmen of Overview and Scrutiny Panels was a separate substantive issue that could be brought forward for debate at a future meeting.

Members speaking in favour of the recommendations highlighted the ability to continue with meetings that represented the political makeup of the Council and that good scrutiny could be maintained.

Members speaking against the recommendations cited some concerns about the continuity of work by committees and panels where regular substitutions were taking place.

In responding to the debate, Cllr Cleary highlighted the expectations on substitute Members to stay engaged with the work of the Panels so that they could effectively engage as a voting Member when appointed.

RESOLVED:

That the Council:-

1.     Approves the amendment to the Standing Orders of Meetings at paragraph of the report, to make provision for a Substitutions Protocol; and

2.     Adopts the Substitutions Protocol, at Appendix 1 of the report.