Issue - meetings

The 2018/19 budget includes £121,000 for the relocation of the CCTV control room.

The scope for the use of the identified space has now been maximised to also accommodate the customer services centre, with the design including a flexible space that will be used as an incident management room to support a civil contingencies or business continuity emergency.  This space is self-contained with appropriate welfare facilities and external access to support out of hours working and incident co-ordination without impacting the rest of the building.

The expansion of the use of the space has inevitably increased the cost of the design by approximately £90,000.  These costs will be incurred in 2018/19, but will be met through the opportunities the relocation creates for more efficient ways of working (estimated at £45,000 per annum from 2019/20).  Furthermore it supports the smarter working initiative by freeing up space for a work café on the first floor where the customer service team are currently located.

RECOMMENDED:

That Cabinet approve the one-off supplementary budget request of £90,000, to meet the increased cost of relocating the CCTV Control Room, noting that this will lead to an on-going efficiency saving of £45,000 per annum.

RESOLVED:

That a one-off supplementary budget of £90,000, to meet the increased cost of relocating the CCTV Control Room, be approved noting that this would lead to an on-going efficiency saving of £45,000 per annum.

Members were advised that the 2018/19 budget included £121,000 for the relocation of the CCTV control room.  The use of the identified space had now been maximised to also include the customer services centre, with the design including a flexible space that would be used as an incident management room to support a civil contingencies or business continuity emergency.  This space was self-contained with appropriate welfare facilities and external access to support out of hours working and incident co-ordination without affecting the rest of the building.

The expansion of the use of the space had increased the cost of the design by approximately £90,000.  These costs would be incurred in 2018/19, but would be met through the opportunities the relocation created for more efficient ways of working (estimated at £45,000 per annum from 2019/20).  Furthermore it supported the smarter working initiative by freeing up space for a work café on the first floor where the customer services team was currently located.

RESOLVED:

That a one-off supplementary budget of £90,000, to meet the increased cost of relocating the CCTV Control Room, be approved noting that this would lead to an on-going efficiency saving of £45,000 per annum.