Issue - meetings

Democratic Arrangements - Overview and Scrutiny Panels

Meeting: 02/05/2018 - Cabinet (Item 87)

87 Democratic Arrangements - Overview and Scrutiny Panels pdf icon PDF 86 KB

To consider a revised structure for the overview and scrutiny panels, to align them with the new portfolios.

 

 

Decision:

RECOMMENDED:

 

(a)         That an additional overview and scrutiny panel be introduced;

 

(b)        That the panels be named as set out below; and that they have particular responsibility for the overview and scrutiny of the service areas attaching to the Portfolios shown:

 

O&S Panel

Portfolio

Service responsibilities

Corporate

Leader (Cllr Barry Rickman)

Political Structures

 

 

Employee Engagement

 

 

Corporate Plan

 

 

Staff Matters

 

 

Organisational strategy

 

 

Town & Parish matters

 

 

Emergency Planning

 

 

 

 

Finance, Corporate Services & Improvement (Cllr Jeremy Heron)

Medium Term Financial Plan

 

 

Financial Services

 

 

Business Rates & Council Tax

 

 

Housing Benefits

 

 

ICT

 

 

Legal Services

 

 

Democratic Services

 

 

Human Resources

 

 

Performance & risk management

 

 

 

 

Local Economic Development, Business & Innovation (Cllr Michael Harris)

Economic Development Strategy

 

 

Business Engagement & Growth

 

 

New Forest Business Partnership

 

 

Local Enterprise Partnerships

 

 

Asset Management/Property Matters

 

 

Smarter Working

 

 

Collaboration & Innovation

 

 

 

Community & Leisure

Community Affairs (Cllr Diane Andrews)

Community Engagement

 

 

Community Grants & Support

 

 

Customer Services

 

 

Elections & Electoral Registration

 

 

Community Safety Partnership (Safer New Forest)

 

 

CCTV

 

 

Careline

 

 

Communications

 

 

 

 

Community & Leisure (Cont)

Leisure & Wellbeing (Cllr James Binns)

Health & Leisure Centres

 

 

Local Leisure, Arts & Heritage

 

 

Health & Wellbeing Board

 

 

Older Persons’ Affairs

 

 

Children & Youth Affairs

 

 

 

Housing

Housing Services (Cllr Jill Cleary)

Housing Strategy (Local Housing Need)

 

 

Council House Estate Management and Rent Accounting

 

 

Council Housing Maintenance

 

 

Homelessness

 

 

 

Environment & Infrastructure

Environment & Regulatory Affairs (Cllr Alison Hoare)

Refuse Collection & Recycling

 

 

Street Cleaning

 

 

Abandoned Vehicles

 

 

Environmental Health Services

 

 

Coastal Protection & Drainage Issues

 

 

Grounds Maintenance Services

 

 

Cemeteries

 

 

Public Toilets

 

 

Sustainability

 

 

Improvement Grants & Private Sector Housing

 

 

 

 

Planning & Infrastructure (Cllr Edward Heron)

Local Plan

 

 

Development Control

 

 

Building Control

 

 

Listed Buildings & Conservation

 

 

Open Space Infrastructure

 

 

Car Parking & Traffic Management Matters

 

 

(c)     That each Panel continues to comprise 10 members;

 

(d)     That the political proportionality be as set out in paragraph 4 of Report Item 4 to the Cabinet;

 

(e)     That each Panel meets four times per year, in January, March, June and September, with

·        an additional annual meeting to appoint the Chairman and the Vice-Chairman of the Panel, and

·        special meetings as may be deemed necessary by the Chairman of that Panel.

 

 

RESOLVED:

 

That each Overview and Scrutiny Panel be recommended to meet on the following dates and times during 2018/19:

         

Panel

Day of meeting

Recommended dates

Start time

Corporate O&S Panel

Thursday

28 June 2018

27 September 2018

24 January 2019

28 March 2019

9.30 a.m.

Community & Leisure O&S Panel

Tuesday

19 June 2018

18 September 2018

15 January 2019

19 March 2019

6.00 p.m.

Environment O&S Panel

Thursday

14 June 2018

13 September 2018

10 January 2019

14 March 2019

2.00 p.m.

Housing O&S Panel

Wednesday

20 June 2018

19 September 2018

16 January 2019

20 March 2019

6.00 p.m.

 

 

Minutes:

The Cabinet considered revisions to the structure and terms of reference of the overview and scrutiny panels to align them with the new portfolio structure and also ensure that each portfolio holder was only scrutinised by a single panel.  In addition, as a result of new legislation, there would be a significant increase in workload on housing and homelessness and a new panel was proposed that was dedicated to that function.  It was proposed that this panel would meet in the evening to give further opportunities for participation to those Members that found it difficult to attend daytime meetings.

 

It was also proposed that each Panel would, in future, meet 4 times a year, plus the annual meeting; instead of 5 times per annum as present.

 

RECOMMENDED:

 

(a)         That an additional overview and scrutiny panel be introduced;

 

(b)        That the panels be named as set out below; and that they have particular responsibility for the overview and scrutiny of the service areas attaching to the Portfolios shown:

 

O&S Panel

Portfolio

Service responsibilities

Corporate

Leader (Cllr Barry Rickman)

Political Structures

 

 

Employee Engagement

 

 

Corporate Plan

 

 

Staff Matters

 

 

Organisational strategy

 

 

Town & Parish matters

 

 

Emergency Planning

 

 

 

 

Finance, Corporate Services & Improvement (Cllr Jeremy Heron)

Medium Term Financial Plan

 

 

Financial Services

 

 

Business Rates & Council Tax

 

 

Housing Benefits

 

 

ICT

 

 

Legal Services

 

 

Democratic Services

 

 

Human Resources

 

 

Performance & risk management

 

 

 

 

Local Economic Development, Business & Innovation (Cllr Michael Harris)

Economic Development Strategy

 

 

Business Engagement & Growth

 

 

New Forest Business Partnership

 

 

Local Enterprise Partnerships

 

 

Asset Management/Property Matters

 

 

Smarter Working

 

 

Collaboration & Innovation

 

 

 

Community & Leisure

Community Affairs (Cllr Diane Andrews)

Community Engagement

 

 

Community Grants & Support

 

 

Customer Services

 

 

Elections & Electoral Registration

 

 

Community Safety Partnership (Safer New Forest)

 

 

CCTV

 

 

Careline

 

 

Communications

 

 

 

 

Community & Leisure (Cont)

Leisure & Wellbeing (Cllr James Binns)

Health & Leisure Centres

 

 

Local Leisure, Arts & Heritage

 

 

Health & Wellbeing Board

 

 

Older Persons’ Affairs

 

 

Children & Youth Affairs

 

 

 

Housing

Housing Services (Cllr Jill Cleary)

Housing Strategy (Local Housing Need)

 

 

Council House Estate Management and Rent Accounting

 

 

Council Housing Maintenance

 

 

Homelessness

 

 

 

Environment & Infrastructure

Environment & Regulatory Affairs (Cllr Alison Hoare)

Refuse Collection & Recycling

 

 

Street Cleaning

 

 

Abandoned Vehicles

 

 

Environmental Health Services

 

 

Coastal Protection & Drainage Issues

 

 

Grounds Maintenance Services

 

 

Cemeteries

 

 

Public Toilets

 

 

Sustainability

 

 

Improvement Grants & Private Sector Housing

 

 

 

 

Planning & Infrastructure (Cllr Edward Heron)

Local Plan

 

 

Development Control

 

 

Building Control

 

 

Listed Buildings & Conservation

 

 

Open Space Infrastructure

 

 

Car Parking & Traffic Management Matters

 

 

(c)     That each Panel continues to comprise 10 members;

 

(d)     That the political proportionality be as set out in paragraph 4 of Report Item 4 to the Cabinet;

 

(e)     That each Panel meets four times per year, in January, March, June and September, with

·        an additional annual meeting to appoint the Chairman and the Vice-Chairman of the Panel, and

·        special meetings as may be deemed necessary by the Chairman of that Panel.

 

 

RESOLVED:

 

That each Overview and Scrutiny Panel be recommended to meet on the following dates and times during 2018/19:

         

Panel

Day of meeting

Recommended dates

Start time

Corporate O&S Panel

Thursday

28 June 2018

27 September 2018

24 January 2019

28 March 2019

9.30 a.m.

Community & Leisure  ...  view the full minutes text for item 87