Issue - meetings
Democratic Arrangements - Overview and Scrutiny Panels
Meeting: 02/05/2018 - Cabinet (Item 87)
87 Democratic Arrangements - Overview and Scrutiny Panels 
PDF 86 KB
To consider a revised structure for the overview and scrutiny panels, to align them with the new portfolios.
Decision:
RECOMMENDED:
(a) That an additional overview and scrutiny panel be introduced;
(b) That the panels be named as set out below; and that they have particular responsibility for the overview and scrutiny of the service areas attaching to the Portfolios shown:
|
O&S Panel |
Portfolio |
Service responsibilities |
|
Corporate |
Leader (Cllr Barry Rickman) |
Political Structures |
|
|
|
Employee Engagement |
|
|
|
Corporate Plan |
|
|
|
Staff Matters |
|
|
|
Organisational strategy |
|
|
|
Town & Parish matters |
|
|
|
Emergency Planning |
|
|
|
|
|
|
Finance, Corporate Services & Improvement (Cllr Jeremy Heron) |
Medium Term Financial Plan |
|
|
|
Financial Services |
|
|
|
Business Rates & Council Tax |
|
|
|
Housing Benefits |
|
|
|
ICT |
|
|
|
Legal Services |
|
|
|
Democratic Services |
|
|
|
Human Resources |
|
|
|
Performance & risk management |
|
|
|
|
|
|
Local Economic Development, Business & Innovation (Cllr Michael Harris) |
Economic Development Strategy |
|
|
|
Business Engagement & Growth |
|
|
|
New Forest Business Partnership |
|
|
|
Local Enterprise Partnerships |
|
|
|
Asset Management/Property Matters |
|
|
|
Smarter Working |
|
|
|
Collaboration & Innovation |
|
|
|
|
|
Community & Leisure |
Community Affairs (Cllr Diane Andrews) |
Community Engagement |
|
|
|
Community Grants & Support |
|
|
|
Customer Services |
|
|
|
Elections & Electoral Registration |
|
|
|
Community Safety Partnership (Safer New Forest) |
|
|
|
CCTV |
|
|
|
Careline |
|
|
|
Communications |
|
|
|
|
|
Community & Leisure (Cont) |
Leisure & Wellbeing (Cllr James Binns) |
Health & Leisure Centres |
|
|
|
Local Leisure, Arts & Heritage |
|
|
|
Health & Wellbeing Board |
|
|
|
Older Persons’ Affairs |
|
|
|
Children & Youth Affairs |
|
|
|
|
|
Housing |
Housing Services (Cllr Jill Cleary) |
Housing Strategy (Local Housing Need) |
|
|
|
Council House Estate Management and Rent Accounting |
|
|
|
Council Housing Maintenance |
|
|
|
Homelessness |
|
|
|
|
|
Environment & Infrastructure |
Environment & Regulatory Affairs (Cllr Alison Hoare) |
Refuse Collection & Recycling |
|
|
|
Street Cleaning |
|
|
|
Abandoned Vehicles |
|
|
|
Environmental Health Services |
|
|
|
Coastal Protection & Drainage Issues |
|
|
|
Grounds Maintenance Services |
|
|
|
Cemeteries |
|
|
|
Public Toilets |
|
|
|
Sustainability |
|
|
|
Improvement Grants & Private Sector Housing |
|
|
|
|
|
|
Planning & Infrastructure (Cllr Edward Heron) |
Local Plan |
|
|
|
Development Control |
|
|
|
Building Control |
|
|
|
Listed Buildings & Conservation |
|
|
|
Open Space Infrastructure |
|
|
|
Car Parking & Traffic Management Matters |
(c) That each Panel continues to comprise 10 members;
(d) That the political proportionality be as set out in paragraph 4 of Report Item 4 to the Cabinet;
(e) That each Panel meets four times per year, in January, March, June and September, with
· an additional annual meeting to appoint the Chairman and the Vice-Chairman of the Panel, and
· special meetings as may be deemed necessary by the Chairman of that Panel.
RESOLVED:
That each Overview and Scrutiny Panel be recommended to meet on the following dates and times during 2018/19:
|
Panel |
Day of meeting |
Recommended dates |
Start time |
|
Corporate O&S Panel |
Thursday |
28 June 2018 27 September 2018 24 January 2019 28 March 2019 |
9.30 a.m. |
|
Community & Leisure O&S Panel |
Tuesday |
19 June 2018 18 September 2018 15 January 2019 19 March 2019 |
6.00 p.m. |
|
Environment O&S Panel |
Thursday |
14 June 2018 13 September 2018 10 January 2019 14 March 2019 |
2.00 p.m. |
|
Housing O&S Panel |
Wednesday |
20 June 2018 19 September 2018 16 January 2019 20 March 2019 |
6.00 p.m. |
Minutes:
The Cabinet considered revisions to the structure and terms of reference of the overview and scrutiny panels to align them with the new portfolio structure and also ensure that each portfolio holder was only scrutinised by a single panel. In addition, as a result of new legislation, there would be a significant increase in workload on housing and homelessness and a new panel was proposed that was dedicated to that function. It was proposed that this panel would meet in the evening to give further opportunities for participation to those Members that found it difficult to attend daytime meetings.
It was also proposed that each Panel would, in future, meet 4 times a year, plus the annual meeting; instead of 5 times per annum as present.
RECOMMENDED:
(a) That an additional overview and scrutiny panel be introduced;
(b) That the panels be named as set out below; and that they have particular responsibility for the overview and scrutiny of the service areas attaching to the Portfolios shown:
|
O&S Panel |
Portfolio |
Service responsibilities |
|
Corporate |
Leader (Cllr Barry Rickman) |
Political Structures |
|
|
|
Employee Engagement |
|
|
|
Corporate Plan |
|
|
|
Staff Matters |
|
|
|
Organisational strategy |
|
|
|
Town & Parish matters |
|
|
|
Emergency Planning |
|
|
|
|
|
|
Finance, Corporate Services & Improvement (Cllr Jeremy Heron) |
Medium Term Financial Plan |
|
|
|
Financial Services |
|
|
|
Business Rates & Council Tax |
|
|
|
Housing Benefits |
|
|
|
ICT |
|
|
|
Legal Services |
|
|
|
Democratic Services |
|
|
|
Human Resources |
|
|
|
Performance & risk management |
|
|
|
|
|
|
Local Economic Development, Business & Innovation (Cllr Michael Harris) |
Economic Development Strategy |
|
|
|
Business Engagement & Growth |
|
|
|
New Forest Business Partnership |
|
|
|
Local Enterprise Partnerships |
|
|
|
Asset Management/Property Matters |
|
|
|
Smarter Working |
|
|
|
Collaboration & Innovation |
|
|
|
|
|
Community & Leisure |
Community Affairs (Cllr Diane Andrews) |
Community Engagement |
|
|
|
Community Grants & Support |
|
|
|
Customer Services |
|
|
|
Elections & Electoral Registration |
|
|
|
Community Safety Partnership (Safer New Forest) |
|
|
|
CCTV |
|
|
|
Careline |
|
|
|
Communications |
|
|
|
|
|
Community & Leisure (Cont) |
Leisure & Wellbeing (Cllr James Binns) |
Health & Leisure Centres |
|
|
|
Local Leisure, Arts & Heritage |
|
|
|
Health & Wellbeing Board |
|
|
|
Older Persons’ Affairs |
|
|
|
Children & Youth Affairs |
|
|
|
|
|
Housing |
Housing Services (Cllr Jill Cleary) |
Housing Strategy (Local Housing Need) |
|
|
|
Council House Estate Management and Rent Accounting |
|
|
|
Council Housing Maintenance |
|
|
|
Homelessness |
|
|
|
|
|
Environment & Infrastructure |
Environment & Regulatory Affairs (Cllr Alison Hoare) |
Refuse Collection & Recycling |
|
|
|
Street Cleaning |
|
|
|
Abandoned Vehicles |
|
|
|
Environmental Health Services |
|
|
|
Coastal Protection & Drainage Issues |
|
|
|
Grounds Maintenance Services |
|
|
|
Cemeteries |
|
|
|
Public Toilets |
|
|
|
Sustainability |
|
|
|
Improvement Grants & Private Sector Housing |
|
|
|
|
|
|
Planning & Infrastructure (Cllr Edward Heron) |
Local Plan |
|
|
|
Development Control |
|
|
|
Building Control |
|
|
|
Listed Buildings & Conservation |
|
|
|
Open Space Infrastructure |
|
|
|
Car Parking & Traffic Management Matters |
(c) That each Panel continues to comprise 10 members;
(d) That the political proportionality be as set out in paragraph 4 of Report Item 4 to the Cabinet;
(e) That each Panel meets four times per year, in January, March, June and September, with
· an additional annual meeting to appoint the Chairman and the Vice-Chairman of the Panel, and
· special meetings as may be deemed necessary by the Chairman of that Panel.
RESOLVED:
That each Overview and Scrutiny Panel be recommended to meet on the following dates and times during 2018/19:
|
Panel |
Day of meeting |
Recommended dates |
Start time |
|
Corporate O&S Panel |
Thursday |
28 June 2018 27 September 2018 24 January 2019 28 March 2019 |
9.30 a.m. |
|
Community & Leisure ... view the full minutes text for item 87 |